The Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses. The incumbent also conducts administrative and office related project functions for multiple directors/managers and their teams.

• Develops, analyzes, implements andoversees short-termand long-termstrategic business processes and plans to increase operational efficiency, meet strategic vision and achieve financial goals.
• Develops, presentsandimplementsbusinesscaserecommendationsandtactical/operationalstrategiesbasedonanalysisof global and industry trends, company objectives and key stakeholders.
• Manages, identifies and developsstrategicpartnershipswithbusinessfunctions,management,andotherinternal/externalstakeholders.
• Identifiesandanalyzesthecompany'sstrengths,weaknessesandbusinessopportunitiestoadvise management and optimize business strategies.
• Monitors industry trends, competitor actions, economicdevelopments and regulatory environment to identify and plan for expected impact on business operations.
• Ensures the correct functioning of facilities, office and business support services.
• Compiles, documents,communicates and verifies information according to established procedures.
• Conducts business continuityplanning in order to assure that essential company functions can operate during and following major disruptiveevents.
• Provides client and project administrative support (e.g., calendar management, expense tracking and visitorgreetings)foradepartment,groupor executivestomaximizeorganizationalefficiency.
• Receivesandresponds to client and internal correspondence following established procedures.
• Work is focused on supportingindividuals,smallteamsordepartmentsincluding:documentediting,proofing,formatting,andproduction.
• Identifies, enhances and follows specific processes and procedures to maximize efficiency of routine supporttasks, equipment use and staff resources.
• Provides support activities to an office, business unit, department orother company group.
• Coordinates delivery of office and business support services.

Responsibility Statements

• Gathersinformation,maintains/updatesmorecomplexspreadsheets/databases.
• Createsfilingsystemsandmonitorsefficiency,copies/collatescomplexmaterials.
• Providesadvancedclericalsupport,prioritizesmail,developsagendas/programsformeetings.
• Circulatespresentationmaterialsandotherdocumentsformeetingattendeesasappropriate.
• Takesandrelaysmessagesandappropriatelyescalatescallstotheappropriatepersonnel.
• Organizesandmaintainsdiaries/calendars/schedulesandmaintainresponsibilityforschedulingappointments.
• Draftsemailsandotherdocumentationasinstructedforreviewbymanagement.
• Preparespurchaseordersasrequiredandobtainstheappropriateapprovals.

Qualifications

To perform this job successfully,an individual mustbe able to perform each essential duty satisfactorily. The requirements listedbelow are representativeoftheknowledge,skill,and/orabilityrequired.Reasonableaccommodationsmaybemadetoenableindividualswithdisabilities toperformtheessentialfunctions.

Education

Bachelor's Degree preferred (or equivalent work experience)

Work Experience

5+Years; Administrativesupportexperience

Skills and Abilities

• Excellentinterpersonal,writtenandcommunicationskills.
• Abilitytorecognizesensitivematerialandmaintaintheutmostdiscretionanddiplomacywithahighdegreeofconfidentiality.
• Polishedexecutiveassistantwithprofessionalmaturityandpreviouscorporateenvironmentexperience.
• Abilitytoeffectivelyinteractwithseniorlevelmanagementbothinternallyandwithexternalclients .
• Abilitytomanagetoplevelmanagerssupportedwithtact,diplomacyandassertiveness.
• Demonstratedability toworkindependently toestablishpriorities,multi-task,meetdeadlines,strongorganizational,timemanagementand planning skills.
• Abilitytomulti-task,reactandthinkquickly.
• Self-starterwithstrongsenseofownershipandinvolvement.
• Abilitytoseekclarificationorassistancewhenneeded.
• DesiretoworkasatruepartnerwiththeExecutiveandanticipateneeds.
• Thoroughknowledgeofavarietyofsoftwareprograms(particularlyExcel,Word,andPowerPoint)
• Demonstratedcalendarmanagementandscheduling.
• Attentiontodetailandproblemsolvingskills.
• Continualattentiontodetailincomposing,typing,andproofingmaterials,establishingprioritiesandmeetingdeadlines.
• Withinguidelines,makesindependentdecisionsregardingplanning,organizing,andschedulingwork.
• Demonstratedabilitytoorganize,plananddevelopmultipleprojectswithintimeconstraintstomeetdeadlineswhilestayingwithinbudget.
• Exceptionalcustomerserviceskills.
• Highlevel of attentiontodetail anddemonstratedproblemsolvingskills. Approachingtasks fromapositiveperspectiveandwithopenness to change.
• Abilitytoapplyindependentjudgmentwhenresolvingroutineenquiries.
• Excellentinterpersonal, writtenandcommunication skills.Ability torecognizesensitivematerial andmaintain theutmost discretionand diplomacy with a high degree of confidentiality.

Diversity & EEO Statements:  At Santander, we value and respect differences in our workforce and strive to increase the diversity of our teams. We actively encourage everyone to apply.

Santander is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status or any other characteristic protected by law.

Working Conditions:  Frequent Minimal physical effort such as sitting, standing and walking.  Occasional moving and lifting equipment and furniture is required to support onsite and offsite meeting setup and teardown.  Physically capable of lifting up to fifty pounds, able to bend, kneel, climb ladders.

Employer Rights:  Employer Rights: This job description does not list all of the job duties of the job.  You may be asked by your supervisors or managers to perform other duties.  You may be evaluated in part based upon your performance of the tasks listed in this job description.  The employer has the right to revise this job description at any time.  This job description is not a contract for employment and either you or the employer may terminate at any time for any reason.

For NYC Job Applicants: The base hourly pay range for this position is $34.77/hr.-$48.38/hr. The exact compensation may vary based on skills, experience, training, licensure and certifications and location.

Primary Location: New York, NY, Madison Ave Corp

Other Locations: New York-New York

Organization: Santander US Capital Markets LLC